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Rental Policy

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Ouachita Sportsplex Rental Policy

  1. When an interested parties contact the East Ouachita Recreation District in regards to renting or reserving the Ouachita Sportsplex, they are directed to the Complex Coordinator.
  2. Upon being notified of an interest to rent the facility, the renter is provided with the Ouachita Sportsplex Rental Contract which includes the East Ouachita Recreation District’s Indemnification Agreement (which also details insurance requirements) and Ouachita Sportsplex’s Policies for visiting groups. An Ouachita Sportsplex rate sheet is provided as well.
  3. When a renter decides to proceed with the rental, they fill out the Ouachita Sportsplex Rental Contract with the Complex Coordinator assistance. This form details the location rented, date rented, and amount charged. Furthermore it details deposit, balance due, and any amounts paid.
  4. Parties can make facility rental fees payable to EORD either with check, money order, debit or credit card. We do not accept cash as payment. In all instances, a receipt for funds received is issued. It is policy to require a deposit from all outside entities to reserve any requested dates. Generally, this deposit is to be $250.00 per pod, paid in advance within 7 days of the date that the official contract is received and is non-refundable. In the event that the deposit is not received within 7 days, the event will be removed from the Ouachita Sportsplex schedule and will be open to be reserved by any other outside party on a first come first served basis. Contracts will be emailed. It is not EORD’s responsibility if a renter does not check their email! Deposits are non-refundable unless the event is cancelled in its entirety(no pitch may be thrown) due to the weather, an act of God, fire, flood, or any other natural disaster, riots, insurrection, war or other reason of like nature not the fault of the renter. The deposit will be applied to the final invoice total. Space will not be confirmed until a deposit is received. This is to avoid events cancelling when another paying event could have been placed in that spot.
  5. An invoice is generated and emailed or mailed to the tournament director. It is generally required that the balance for any event is to be paid prior to the start of the event.
  6. Non-revenue generating organizations (to be determined by the Director) are required to provide the same forms required for the revenue generating organizations. These include Indemnification forms, Liability Insurance, and a signed rental agreement. “Non-revenue” organizations are required to pay for labor associated with their event and rental fees based on the non-profit rate. Documentation of non-profit status is required to receive non-profit rate.
  7. One EORD facility liaison is required with each rental. All additional personnel – ticket operations, event operations, access control, security, pre-event setup, payment to EORD Liaison ($10 per hour) – are the sole responsibility of the renter.
  8. METAL SPIKES will NOT be allowed on the turf. Must be a plastic cleat or turf shoe. Anyone found violating this rule will be asked to stop the game until the spikes are removed from the turf. All costs associated with damage to the turf due to spikes will be paid by the renter.
  9. A cleaning/damage fee will be assessed for seeds, gum, or tobacco on the turf and in the dugouts!